Linking payments to the distance driven and/or the amount of goods transported is not permitted if this can jeopardise road safety or encourage drivers to violate the rules on driving time and rest periods. Employers are also obliged to carry out regular inspections to ensure that the drivers follow the rules. Employers can also be held responsible for violations committed in other countries.

Duty to download data on driving and resting time

All employers who have vehicles with digital tachographs are obliged to download information from driver cards and tachographs on a regular basis. This information must be securely stored for a year after it was recorded.

The information must be made available to the NPRA or the police on request. The data can be stored externally (for example at a tachograph centre), but it must be possible to retrieve the information from the employer when the supervisory authorities carry out inspections. Both tachograph suppliers and others offer equipment and services for the downloading and storage of data.

One year’s storage

All registered information about the driving and resting times of drivers and vehicles must be stored for one year by the employer. In addition to data from digital tachographs and driver cards, this applies to:

  • Diagram charts
  • Digital tachograph printouts (if the regulations permit printouts)
  • Supervisory reports or other documentation of completed inspections issued by the supervisory authority (also foreign supervisory authorities)

The obligations are set out in Article 10 of Regulation (EC) No 561/2006 and Article 12-16 in Regulation (EEC) No 3821/85.